Maintenance Tracking Guide

Master VesselVault's maintenance system - from quick logging to scheduled tasks and document management.

Quick Maintenance Logging

The fastest way to log common maintenance tasks. Perfect for routine work and quick updates.

How to Access:
  1. Go to your Dashboard
  2. Select your vessel from the tabs on the left
  3. Look for the "Quick Maintenance" section on the right
  4. Choose a category tab (Mechanical, Hull & Exterior, Safety, Electrical, Sails & Rigging)
  5. Click any task to instantly log it
Available Categories & Tasks:
šŸ”§ Mechanical
  • Oil & Filter Change
  • Fuel System Check
  • Engine Service
  • Belts & Hoses Check
šŸš¢ Hull & Exterior
  • Hull Cleaning & Inspection
  • Antifoul Check
  • Deck Cleaning
  • Window & Porthole Cleaning
šŸ¦ŗ Safety
  • Life Jacket Check
  • Fire Extinguisher Check
  • Flare Check
  • First Aid Kit Check
āš” Electrical
  • Battery Check
  • Navigation Lights Check
  • Bilge Pump Test
  • VHF Radio Check
ā›µ Sails & Rigging
  • Sail Inspection
  • Rigging Check
  • Winch Service
  • Halyard Check
Pro Tip: Quick logging automatically sets today's date and your name. Perfect for logging work as you do it!
Detailed Maintenance Logging

For complex work, custom tasks, and when you need to attach receipts or detailed notes.

How to Access:
From Boat Detail:
Vessel ā†’ View Details ā†’ "Add Maintenance Log" button
From Sidebar:
Sidebar ā†’ "šŸ”§ Log Maintenance"
Detailed Form Features:
  • Custom Task Titles: Enter any maintenance task name
  • Detailed Descriptions: Full text area for work details
  • Cost Tracking: Record how much you spent
  • Parts Used: List components, oils, parts replaced
  • Who Did the Work: Owner, marina, specialist engineer
  • System/Component: Categorize by boat system
  • Receipt Upload: Attach photos of receipts/invoices
  • Service Intervals: Set recurring reminders
Best Practices:
  • Be specific: "Replaced port side nav light bulb" vs "Fixed light"
  • Include costs: Helps with budgeting and resale value
  • Upload receipts: Proves work was done professionally
  • Note the date: Use actual date work was completed
  • Tag system components: Makes finding related work easier
Scheduled Maintenance

Never miss important maintenance again! Set up recurring tasks that remind you when work is due.

How to Create Scheduled Tasks:
  1. Go to your boat's detail page
  2. Click "Schedule Task" button
  3. Choose from predefined tasks or create custom
  4. Set frequency (time-based or engine hours)
  5. Set next due date
  6. Save and VesselVault handles the rest!
Schedule Types:
ā° Time-Based

Perfect for regular calendar-based maintenance

  • Monthly battery checks
  • Quarterly engine service
  • Annual safety inspections
  • Bi-annual antifouling
šŸ”§ Usage-Based

Based on engine hours or actual usage

  • Oil changes every 100 hours
  • Filter replacement every 200 hours
  • Engine service every 500 hours
  • Major overhaul every 2000 hours
Managing Scheduled Tasks:
  • Dashboard View: See upcoming tasks in left column
  • One-Click Completion: Mark tasks complete from dashboard
  • Auto-Rescheduling: Next due date calculated automatically
  • Maintenance Logs: Completed tasks create maintenance history
  • Edit/Delete: Modify or remove scheduled tasks anytime
Document & Receipt Management

Keep all your maintenance documentation organized and accessible.

What You Can Upload:
  • Receipts & Invoices: PDF, JPG, PNG
  • Service Reports: From engineers/marina
  • Warranty Documents: Equipment warranties
  • Manuals: Equipment installation guides
  • Before/After Photos: Document condition
  • Part Numbers: Photos of part labels
  • Certificates: Safety inspections, surveys
  • Custom Documents: Any maintenance-related files
Upload Methods:
  1. During Maintenance Logging: Attach to specific maintenance records
  2. From Mobile: Take photos on the spot while working
  3. Bulk Upload: Add multiple documents at once
Benefits of Documentation:
  • Proof of Work: Show potential buyers maintenance was done properly
  • Warranty Claims: Easy access to receipts and documentation
  • Insurance: Document condition and maintenance for claims
  • Resale Value: Well-documented boats sell for more
  • Personal Records: Never lose important boat documents
Quick Actions
Pro Tips
Mobile Logging: Use your phone to log maintenance while working on your boat
Photo Everything: Take before/after photos for your records
Set Reminders: Schedule tasks right after completing them
Track Costs: Include prices for budgeting and resale value
Related Help